0370 270 6000

Laptops and lifelines

1 March 2021

Please note: the information contained in this legal update is correct as of the original date of publication

As lockdown continues, technology shortages mean many pupils do not have the laptops or equipment they need to engage in remote learning. Donations from the community are helping, and to manage them correctly schools need to get their gifts and donations policies polished up and fit for purpose in order to steward the offers of equipment received from generous donors. In this article, Laura Murphy sets out what schools need to be thinking about.

As charity trustees, it is good practice for schools/academies to have a gifts/donations policy in place. This ensures that donations from the community are identified and directed correctly, including those of equipment and technology.

Why are donations important during the Covid-19 pandemic?

Lack of access and technical poverty have been a big factor for many, with increasing pressure on the requirements for home schooling. The inequality of technology and ability to ‘join in’ has had an impact on wellbeing (both of pupils and parents) as pressure mounts.

Difficult times can bring out a newfound resilience in communities, and the pandemic has been a classic example of this. Whilst times have been incredibly tough for schools, pupils and their families, something good has come out of the dark the generosity shown to educational institutions by local/national companies and the community.

Donations and gifts to schools have significantly increased over the course of the last year. On the surface this is a huge step forward in equipment provision and the ability to engage pupils across the country with home-schooling, significantly enhancing young people’s learning experience. However, the provision is still well below the need. Although the DfE has been trying to increase the provision of equipment to schools, this doesn’t cover issues such as lack of access to broadband, data packages or general bill concerns.

Vulnerable or disadvantaged?

Lack of access to the internet and laptops is now considered a vulnerable characteristic and potentially allows pupils to claim a place at school during lockdown in order to access the education they cannot get online. This could overwhelm schools, with places already up dramatically compared to the first lockdown and now an additional group of pupils who may be classed as vulnerable and who need to attend school. However, access to quality education to prevent disadvantaged pupils falling behind is a key concern during yet another lockdown with uncertain end dates.

Gifts and donations policy

Having a well-thought-out policy and procedure will enable the school to protect itself and consider any issues arising from the donation of gifts or equipment. This will include risks and issues with the equipment itself, such as wiping and clearing data, virus protection and software.

Discussing such a scheme with your insurers regarding straightforward donations and any flow of liability (if, for example, the items are found to be faulty and cause injury or damage, or if the individuals use the items to accesses inappropriate materials) is recommended.

In putting together such a document you will need to consider issues such as:

  • transfer of ownership;
  • maintenance;
  • pure donation;
  • clear description and that the item is taken ‘as is’;
  • warranty position;
  • safe usage; and
  • any disclaimer wording.

Schools are also likely to consider prioritisation of those most in need based on their own policies, reviews and evidence. However, it should be clear how this is done in order to prevent unnecessary challenges over the handout of equipment.

If this type of scheme is something your school is thinking about in order to boost access to devices in your school community or if you are looking at putting such a policy in place, please do get in touch to discuss your needs further.

Training and events

6Jul

New guidance on exclusions - what you need to know ON24 webinar platform

The department for Education is releasing new guidance on exclusions and suspensions, making changes to the behaviour, suspension and exclusion framework and guidance. Join us on 6 July as we explain the proposed changes and help you understand how they will affect you and your school.

View event

Focus on...

Guides

Developing a whole school approach to flexible working

Timewise recently conducted a Teaching Pioneers Programme in eight secondary schools across three multi-academy trusts which Browne Jacobson was able to support, along with others.

View

Published articles

What changing government policy means for faith academies

The much-anticipated Schools Bill has finally been published and a significant section of it deals specifically with putting into legislation certain protections and guarantees historically granted to the faith academies sector.

View

Understanding the three major changes to Keeping Children Safe in Education 2022

This webinar is suitable for senior leaders in education settings, including CEOs, COOs and CFOs, head teachers and principals, directors and heads of HR, designated safeguarding leads, governors and Trustees.

View

Legal updates

Keeping Children Safe in Education 2022: Online searches for shortlisted candidates

The two biggest changes in the new safeguarding guidance revolve around sourcing high quality governor and trustee training and the new requirement to carry out online searches for shortlisted candidates. This article focuses on how and when to carry out online searches. In the coming week we will follow up with everything you need to consider when sourcing high quality governor or trustee training.

View

The content on this page is provided for the purposes of general interest and information. It contains only brief summaries of aspects of the subject matter and does not provide comprehensive statements of the law. It does not constitute legal advice and does not provide a substitute for it.

Mailing list sign up

Select which mailings you would like to receive from us.

Sign up